Executive & Operations Coordinator

Job Description

About Emberline Emberline is a two-partner investment firm that buys and builds founder-led businesses. We’re operators at heart; we invest in great companies where hands-on support can make a real difference, then embed alongside management to build the infrastructure, teams, and capabilities that help them scale. You’ll be part of a tight core team, but your day-to-day reaches across our portfolio companies and the operators, finance leaders, and advisors who support them. This role sits at the center of how the firm actually operates day-to-day. You’ll see everything. Tasks Why This Role Matters We need someone who keeps the machine running, and makes it better over time. We have three portfolio companies today and are building toward five. As we grow, the firm needs one person who owns the day-to-day operating mechanics: investor record-keeping, board meeting prep, document coordination, tax-season logistics, advisor follow-up, and the hundred small things that keep a firm running cleanly. What you’ll be doing. A meaningful share of this role is hands-on administration: chasing documents, coordinating signatures, tracking down missing files, making sure a FedEx actually went out, keeping investor records current. That’s how the whole firm runs. The Managing Partners chase the same FedExes, and nobody here is too senior for the work. Part of why we’re hiring is to systematize and hand it off, but the culture won’t change. If that sounds like your kind of place, keep reading. An apprenticeship seat with real upside. The Managing Partners will coach you directly. You’ll work alongside portfolio company CEOs, finance leaders, and external advisors, and you’ll see how deals are structured, how companies are supported, and how a small investment firm actually runs. You’ll use modern tools and AI to turn manual work into systems. As you master the mechanics, you’ll take on real ownership: running full reporting cycles end-to-end, managing portfoli