Executive Support Specialist

Job Description

Summary: The Executive Support Specialist provides high-level administrative support to multiple executives across the organization. This position is responsible for coordinating travel, preparing and reviewing expense reports, assisting with scheduling new member orientations, and ensuring that administrative tasks are handled with accuracy, professionalism, and confidentiality. The ideal candidate is detail-oriented, flexible, patient, and able to adapt to shifting priorities. Essential functions: Provide administrative support to multiple executives with varying needs and schedules Manage calendars, coordinate meetings, and support scheduling logistics. Arrange domestic travel, including airfare, hotel, and transportation. Manage and prioritize requests with timely and accurate responses Prepare, submit, and reconcile expense reports. Schedule and coordinate new member orientations. Communicate with internal teams to ensure presenters, materials, and logistics are prepared. Assist with document preparation, reports, and meeting materials. Track deadlines and follow up on outstanding tasks and action items. Handle confidential correspondence, documents, and communications with discretion Provide general administrative support to the Member Sales department as needed. Provides backup to the Executive Secretary as needed. Supervisory Responsibility: The Executive Support Specialist role has no supervisory responsibilities. Work Environment: This position operates in a professional office environment. This role routinely uses standard office equipment. Physical Demands : This is a largely sedentary role. While performing the duties of this job, the employee is regularly required to talk or hear. Position Type/Expected Hours of Wo