Executive and Legal Affairs Coordinator

Job Description

Description SUMMARY The Executive & Legal Affairs Coordinator provides high-level administrative, operational, and strategic support to the Chief Executive Officer while assisting with governance, contracts, compliance, and executive office initiatives. This role is designed to provide exposure to executive leadership, organizational governance, legal and contractual processes, strategic planning, and nonprofit administration. The position plays a vital role in coordinating internal and external communications, logistics, scheduling, and documentation. It requires frequent interaction with senior leadership, government officials, advocacy groups, board members, and community residents to support and promote the organization’s strategic goals. A high degree of discretion and confidentiality is required due to the sensitive nature of the work. ESSENTIAL DUTIES AND RESPONSIBILITIES Manage the CEO’s calendar, scheduling, travel and meeting logistics. Attend meetings as required and assist with notetaking and follow-ups. Provide logistical and planning support for internal and external meetings, including board meetings, all staff meetings, retreats, and recognition events. This includes preparing agendas, briefing materials, presentations, and correspondence. Record and maintain official board minutes, resolutions, and governance records. Track board directives, action items, and follow-up assignments. Assist with organizational strategic planning, executive reporting, and performance tracking. Support the development of internal systems, executive dashboards, and project tracking tools. Serve as the primary administrative support for the CEO and Executive Office. Demonstrate a strong understanding of UACDC’s mission and contribute to advancing strategic initiatives. Establish and maintain positive working relationships with internal staff, board members, legislators, partners, and community stakeholders.