Office Assistant/Admin Staff

Job Description

Description COMPANY OVERVIEW Since 1970, Great Floors has grown into a thriving organization with retail, commercial, and builder showrooms positioned across the Pacific Northwest. Great Floors is a subsidiary of Artisan Design Group. Artisan Design Group, or ADG, is a leading supply chain partner to homebuilders throughout the United States. Over 3,000 ADG employees operate out of 135 facilities in 25 states, providing a full range of design, procurement, and installation services, along with products from top manufacturers of flooring, cabinets, and countertops. Formed in 2016 by merging two industry leaders, ADG then acquired over 20 additional companies, each a leader in the geography it serves. We are the premier interior finishing organization in the United States. Our expansive trajectory has been rapid, and we continue to experience explosive growth thanks to our dedication to high-quality work. JOB SUMMARY Under the direct supervision of the Office Supervisor or Branch Manager this position provides administrative support for the commercial team in addition to answering telephones. Main responsibilities include subcontractor-related paperwork including prevailing wage filing, certified payroll reporting, working with L & I on intents / affidavits, customer billing for our Floor Maintenance division, and scheduling floor cleaning in our Maintenance division. In addition to filing and phones, performs duties such as record keeping, obtaining office supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and customers as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload, recommends changes in office practices or procedures. ESSENTIAL D