Property Assistant

Job Description

We are looking for a Property Coordinator to assist in directing and coordinating activities of on-site management. This person will assist in effectively implementing procedures, cost controls and policies, maintaining good tenant and client/owner relations, as well as assisting the Property Management team in maintaining invoice records and contacting vendors/setting up accounts. Responsibilities: Answer management phones and assist with Tenant needs Respond to inquiries by providing routine information and or taking and delivering messages. Receive and distribute and review all purchase orders, track purchase orders in Workspace, alert personnel of any problems or unresolved purchase orders, run monthly reports. Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc. Maintain inventory of office supplies and property staff directory. Monitor outside vendors for compliance of contracts and certificate of insurance Assist with preparing and administering service agreements Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents Responsible for accounts payable, accounts receivable and reporting. Organize and code invoices in Workspace Assist Chief Engineer with update of electrical analysis worksheet as utility invoices come in Responsible for issuing Purchase Orders, tracking, and assigning the purchase orders to invoices as they are processed for payment