Summer Camp Operations Manager Queens

Job Description

Dates and Location: St. John’s University (Queens Campus), New York City On-location camp dates: June 11 – August 17, 2025 (Housing Provided) Some preparatory remote work is required in the weeks/months leading up to the camp. Overview The Operations & Logistics Manager is responsible for overseeing the day-to-day operations of the Summer ESL Camp, ensuring all logistical aspects run smoothly. This includes booking, scheduling, resource management, financial tracking, and overall administrative efficiency. The Operations & Logistics Manager works with the management team to ensure the smooth operation of our Summer Camp. Key Responsibilities 1. Campus & Resource Management Monitor and manage inventory (office supplies, teaching materials, delivery supplies, sports equipment, etc.). Coordinate with Center Director and host institution on mid-stay cleanings and linen exchanges. Manage room bookings, remaining in contact with the host university to request spaces for on-campus events. Reporting maintenance issues (broken AC in classrooms, plumbing in dorms, etc) to the host university, and following up to ensure a solution is found on time. 2. Financial & Administrative Duties Maintain the petty cash ledger for operational expenses; ensure timely payment of approved invoices and the filing of receipts. Manage student damage deposits, tracking deposits at arrival and overseeing reimbursements upon departure. Complete and file expense reports for all logistics-related purchases (e.g., food deliveries, bus bookings) with original receipts. 3. Off-Campus Excursions Coordinate with the Director of Excursions in making all bookings for buses, meals, and attractions, delegating where appropriate. Coordinate with the Center Director regarding excursion feedback and