Administration Specialist

Job Description

Description POSITION SUMMARY The Administrative Specialist serves as a versatile, cross-trained resource across the organization’s administrative functions. This role is designed to provide reliable support and backup coverage to office staff during periods of time off, family leave, and employee transitions. Working under the direction of Celena Hefner, the Administrative Specialist will develop proficiency in accounts payable, accounts receivable, daily banking, cattle tracking, cattle procurement support, and other critical administrative processes across all companies within the Beef Northwest family of operations. WORK ENVIRONMENT This position is based in Beef Northwest’s North Powder, Oregon office and operates in a professional office environment. The role requires regular collaboration with administrative and operational teams across all BNW companies and locations. The position demands flexibility and a willingness to shift focus between functions as business needs require. KEY RESPONSIBILITIES Accounts Payable & Receivable • Train on and perform accounts payable processing for all companies, including invoice entry, coding, approval workflows, and payment processing. • Train on and perform accounts receivable functions for all companies, including invoicing, payment application, and collections follow-up. • Ensure timely and accurate processing of all payable and receivable transactions during backup coverage periods. Daily Banking • Learn and execute daily banking procedures for all companies, including deposits, transfers, reconciliation activities, and cash management tasks. • Maintain accurate records and documentation supporting all daily banking transactions. Cattle Tracking Beef Northwest Feeders | Confidential | Page 2 •