Senior Executive Assistant

Job Description

#WeAreIn for jobs that impact everyone’s life. Do you want to be the driving spirit behind everything we do? As a Senior Executive Assistant on our Corporate Functions team become the heart of our organization by developing strategies, refining processes, and implementing initiatives that empower our business to thrive. Are you in? Your Role Key responsibilities in your new role * Executive & Administrative Support (≈50%) * Partner closely with the Senior Executive Assistant to support the Americas President and leadership team * Coordinate and manage calendars, meetings, and logistics for senior executives, including complex scheduling across time zones * Assist with travel coordination and itineraries, including preparation for international visitors * Support preparation of meeting materials, agendas, and follow-ups(including tracking action items where needed) * Help manage expense reports, invoices, and administrative processes incoordination with internal systems * Provide general administrative support including document preparation and coordination with internal stakeholders * Regional Coordination & Engagement (≈50%) * Support the Chief of Staff to the Americas President and the Chief of Staff’s team of project and program managers with coordination, scheduling, and operational needs * Coordinate social and cultural activities across all Americas sites to strengthen engagement and community * Manage logistics for visiting senior executives, including scheduling, agendas, and on-site coordination * Organize and manage “coffee chat” connections between executives and employees, including scheduling, participant coordination, and communication * Support execution of regional events, meetings, and offsites, working with vendors or internal teams as needed Your Profile Qualifications and skills to help you succeed * 3-5 years of administrative or coordination experience in a fast-paced, global or corporate environment * Strong organizational and time-…